Documents to be retained at the registered office address
Guernsey legislation requires Limited Companies, Limited Partnerships, Limited Liability Partnerships and Foundations to keep certain documents at their registered office address.
These documents may also need to be available for inspection (by certain individuals) during ordinary business hours.
The table below provides a brief summary of the documents (either the original or copies of documents) that should be retained at the registered office address. Information regarding the level of detail required for each entity can be found in the document available to download below.
| Limited Companies | Limited Partnerships | Limited Liability Partnerships | Foundations |
|---|---|---|---|
Register of members - incl share details if the company has share capital | The Partnership Agreement | Register of members | The Constitution |
| Register of Guarantee members (if applicable) | Register of all limited partners | Name of the resident agent (if any) | Accounting records |
| Register of Directors | Capital account of all limited partners | Member agreement | All other documents filed with the Registry |
| Details of the beneficial owners | Accounting records | Accounting records | |
| Minutes of director meetings - if not kept in Guernsey a copy must be kept at the registered office OR such other place as the directors think fit | Minutes of all meetings of the general partner | Minutes of all meetings of members | |
| Register of secretaries | The GP Declaration | Incorporation statement | |
| The items detailed below also need to be kept by the company but they do not necessarily have to be kept at the registered office. However, in view of the fact that they may need to be available for inspection it is suggested that they are also kept at the registered office. | All other documents filed with the Registry | All other documents filed with the Registry | |
| All resolutions of members | |||
| Records of any decisions made by a sole member that would ordinarily be taken at a general meeting | |||
| Minutes of all proceedings of a general meeting | |||
| Accounting records | |||
| Annual validation submissions | |||
| Name of the resident agent |
